Administrative Assistant (m/f/d)

Administrative Assistant

supports the Executive Team in daily operations, Investor Relations & Legal activities and handles the company's travel & expense management.

Tasks & Responsibilities

Administrative Support

• Work with the Executive Assistant to support the Executive Team in daily operations
• Manage general administrative activities (international correspondence, handling of office supplies, insurances, and vehicle fleet)
• Arrange meeting and conference set up
• Manage ad hoc projects
• Cover Reception during breaks, holidays, and illness (includes handling of incoming calls, welcoming visitors, handling post and packages)

Travel & Expense Management

• Administrator of company’s travel & expense tools
• Point of contact for all employees regarding travel & expense activities
• Coordinate and arrange travel and related activities for the Executive Board

Investor Relations & Legal Support

• Assist in the preparation and execution of the Annual Shareholder Meeting
• Administration of company’s contracts (includes maintenance of database)
• Support Executive Assistant in Data Protection activities & measures in close collaboration with IT and HR departments

Experience & Mindset

• Bachelor’s Degree and/or completed apprenticeship with previous working experience in administrative or similar roles
• Works proactively, structured and detail-oriented with the ability to prioritize
• Attention to detail and self-organization
• Excellent communication skills and good manners
• Authentic and charismatic personality, positive mindset
• Genuine desire to meet the needs of others
• Excellent German and English written and verbal communication skills

(German on a native level)

• Experience in working on MacOS, knowledge of Keynote beneficial

Perks & Benefits

• A great experience in the niche market of luxury boutique hotels
• Working in a motivated and international team from over 29 countries at the global Headquarters of Design Hotels™ located in the creative Media Spree area in Berlin
• Great benefits at member hotels and brand partners from employee discounts to special offers
• Regular team outings, get-togethers, parties, and inspirational talks
• Career development opportunities

About Design Hotels™

Design Hotels™ represents and markets a curated selection of over 300 independent hotels in more than 60 destinations across the globe. More than a collection of hotels, the company is a collection of stories. Each property reflects the ideas of a visionary hotelier, an "Original", someone with a passion for genuine hospitality, cultural authenticity, thought-provoking design and architecture. Each "Original" stands for the individual, aesthetic and service-driven experience that his or her hotel provides.

Founded by Claus Sendlinger in 1993, Design Hotels™ offers its members insightful travel industry knowledge, from market trend consultancy to international sales representation. The company has its headquarters in Berlin and branches in London, Los Angeles, New York and Singapore. Executive Board members are: Peter Cole (CEO), Serdar Kutucu (COO) and Sascha Wolff (CFO).

mehr...

zur Vakanz