Your qualifications - wanted

The main purpose of this role is to provide exceptional customer service and business support as well as provision of comprehensive and flexible administration service to our Business Unit and Finance management team.

Here are your tasks in detail:

• Lead the finance and administration support team spread across the several sites in the larger Frankfurt region
• Ensure that all supplier contracts within their allocated sphere of responsibility are negotiated with suppliers on price, lead time, quality and service for multiple services and commodities
• Take a lead on supplier contract negotiations/reviews
• Utilizing defined systems, raises purchase orders, approves invoices for payment and manages the closure of Purchase orders as part of the full management of the purchase order cycle
• Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.
• Assists sourcing and account team along with other internal customers on resolution of problems with contracted suppliers
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment and diplomacy
• Maintains contract files as required by company policy, procedures and compliance
• Understand, anticipate and deliver customer (internal and external) needs while building effective relationships whilst optimizing contract performance
• Positively respond to both our internal and external customers (often in a matrix environment) through effective communication and personal accessibility/credibility
• Support the CBRE preferred supplier programme, through the identification and conversion of suppliers onto the programme as per the divisional targets in order to improve the overall performance of the supplier on your account and within the wider CBRE business
• Ensure integrity of financial transactions for contract maintain WIP, OPO’s and Debt to within agreed contractual and company defined parameters
• Ensure the raise of PO, payments of invoices and billing to client in set timeframe
• Attend and actively participate in weekly finance meeting with Contract Manager/Sub-contractors

YOUR QUALIFICATIONS - WANTED

• Relevant education / qualification with focus on finance and administration
• Experience of working in a fast paced, operational service environment
• Leading experience and the ability to manage diverse teams in flat hierarchies
• Organised but flexible attitude with the openess to break new grounds to challenge inefficiencies
• Business fluency in both German and English
• Capable of working in a matrix environment
• Results/ task orientated, with attention to detail and accuracy
• Excellent time management and organisational skills
• Commitment to continuous improvement
• Ability to work as part of a team, as well as independently
• Calm manner, able to work under pressure and with changing demands and priorities
• Customer focus skills with a passion for customer service
• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels

ARE YOU IN?

Have we aroused your interest? If yes, please submit your application documents (CV, selected certificates, no cover letter necessary) incl. your availability and salary expectations to us. Please refer to the following reference number

Ref. No.: DC/046/2022
in your application.
For the sake of the environment, we kindly ask you to apply exclusively via e-Mail and to refrain from post applications.

CBRE GWS IFM Industrie GmbH

Tim Iffarth I Grugaplatz 2 | 45131 Essen I Deutschland I Tel.: 0201 2400 179
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