Admin Finance Clerk

Open to Internal and External Candidates VACANCY NOTICE - Multiple Positions -
Position Title : Admin Finance Clerk
Duty Station : Nuremberg, Germany
Reference Code : VN-DE1-2022-17
Classification : General Service Staff, Grade G3
Type of Appointment : One Year Fixed-Term Contract – 12 Months (40hrs/week), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 2nd JUNE 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall guidance of the Chief of Mission, the overall supervision of the National Resource Management Officer and under the direct supervision of the Senior Finance Assistant StarthilfePlus, the incumbent is responsible for various project related tasks.

Core Functions / Responsibilities:
1. Verify and check the incoming invoices against the operational files, prepare documentation for project-related remittances and liaise with corresponding entities.

2. Encoding the remittance-related data into SAP-developed software system (PRISM) and
generate the appropriate invoices for the payment. 3. Maintain, verify, and coordinate financial-related files of projects and ensure that all
necessary documents are filed. 4. Assist in preparing financial donor reports and disseminate relevant information to the
appropriate authorities.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the vacancy, internal candidates are considered as first-tier candidates.

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5. Assist in maintaining the invoicing-related balance sheets, ensuring that all financial obligations are completed with the set donor-deadlines.
6. Ensure that strict internal controls are complied with and maintained in all aspects of the
organization and suggest improvements to streamlining efficiencies. 7. Verify and process the payment-related notifications from local authorities and IOM

missions relating to financial assistances provided to migrants under the AVRR projects. 8. Provide general support to the team in the absence of other colleagues in the

Admin/Finance Resource Management Unit. 9. Perform any other duties as assigned by the immediate supervisor or the CoM.
Required Qualifications and Experience Education

• Secondary school diploma and three years of relevant working experience OR university degree in Accounting/Finance, Economics or alternatively and one year of relevant working experience.

OR

• Working experience in financial management, accounting, and budgeting

Experience and Skills

• Familiarity with International Accounting Standards (IAS) or International Public Service Accounting Standards (IPSAS).
• Confirmed interest in administration/finance and in the functioning of an international organization.
• High level of computer literacy in standard MS products with specific proficiency in MS Excel.

Languages Fluency in both English and German required. Knowledge of another official IOM language (French, Spanish) is an advantage.

Required Competencies The incumbent is expected to demonstrate the following values and competencies:
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Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found under the following link.
Other IOM is committed to a diverse and inclusive environment. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa, and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19. This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.

How to apply:
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Interested candidates are invited to submit their applications including a cover letter (not exceeding one page), CV and relevant certificates and references by email at HRDGermany@iom.int. Please indicate your name, reference code and position title in the email subject. Due to the large volume of applications, only shortlisted candidates will be contacted.

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